Vendor Information

BrewHa Festival takes place in the Festival Area of Prince Arthur’s Landing. This is located on the north side of the City by the marina. A pedestrian path and bridge connect this space to the Waterfront District area, which is full of amazing restaurants, pubs and shops for you and our guests to enjoy.

Sleeping Giant Pkwy.
Thunder Bay, ON P7A 0E7

Festival attendees are provided with a sampling glass. Beer and Alcohol Vendors must accept official BrewHa Festival tokens as payment for beverage samples (no cash or free sampling permitted).
Food Vendors and Marketplace Vendors are responsible to coordinate their own customer payment options and must accept both cash and card payment options to be approved as a vendor.

Key Dates

Set Up: Friday, July 5 from 11 AM to 3 PM
Session 1 – Friday, July 5: 4 PM to 9 PM
Session 2 – Saturday, July 6: 4 PM to 9 PM
Take Down: Saturday, July 6 from 9 PM to 11 PM

Booth Pricing

Beer Vendor 10’ x 20’: $250 + HST (choice of 10′ x 10′ space is an option)
Food Vendor 10’ x 20’: $350 + HST
Marketplace Vendor 10’ x 10’: $250 + HST  (Available to artisans and community groups)
Each additional 10’ x 10’: $100 + HST
Rates shown are for Chamber Members. Non-members add 25%.

We Will Provide

Each Vendor booth fee includes:

• One 10′ x 10′ (Marketplace Vendor) or 10’ x 20’ (Beer/Alcohol & Food Vendor) space, dependent on approved registration. Additional space is available at extra cost.
• One 8′ table with 2 chairs, available upon request
• Entry to festival site for booth shift. Staff to arrive at Vendor/Volunteer entrance to check in and will receive a wristband. If they finish their shift and wish to stay on site, they can purchase a tasting glass and tokens. Employees who are not scheduled to work will not receive free admission. There are no exceptions. We will reach out 1 to 2 weeks prior to the festival for your staffing list.
• Overnight site security. (Each vendor is still responsible for their own security of all personal items during the festival weekend).
• One 110V electrical outlet (Please note: CSA approved extension cords are your responsibility). All cords need to be covered by a mat (no tripping).
• Recycling and garbage bins.
• 1 vehicle parking pass for access.

If you have further requirements, please let us know.

Food Vendors

Approved Food Vendors must register with the Thunder Bay District Health Unit by June 3: http://www.tbdhu.com/health-topics/food-safety/special_events_food_vendor

Photo/layout plan may be requested upon application approval.  We welcome specialty carts and food trucks.

Food Vendors may sell non-alcoholic beverages  such as pop/soda, juice, and water. We ask that alternatives to plastic are offered, where possible.  Alcoholic drinks may not be sold out of your booth at any time. Ice is available for purchase at $3/bag.

Only recyclable disposable materials may be given to attendees (ie: plant based cutlery, paper based plates, etc). Use of styrofoam and/or plastic is prohibited.

Please provide menu choices with Vendor application. We wish to ensure a broad selection of food for our attendees.  Please note that our 2023 post-event survey indicated that attendees want to see more snack foods that pair with beer such as popcorn, pretzels and pizza.

Vendor Application Process

Vendor applications will be accepted until all spaces have been filled. All requested information must be included in order for an application to be considered complete. You will receive a confirmation email indicating that your application has been received.

When accepted, successful vendor applicants will receive a confirmation email with an invoice of fees due.  Full payment must be received by May 15, 2024 to confirm vendor space.  There are no refunds for cancellations.

Food vendors must accept both cash and card payment options.

Vendor Terms & Conditions

Licence (let us promote you!)

The Vendor hereby grants a licence to BrewHa Festival to use, without further compensation, the Vendor’s name, logo or other intellectual property supplied by the Vendor to or displayed at BrewHa Festival, in any and all promotional materials produced by BrewHa Festival, including but not limited to use on BrewHa Festival’s website, flyers, press releases, photography, advertising, souvenirs, displays and the like.

Indemnification (the fine print)

1. “Vendor” means the legal entity, whether corporate or individual(s) entering into this Vendor Agreement for BrewHa Festival.
2. BrewHa Festival, its Officers and Directors, employees, consultants, agents, affiliates, sponsors, and the host facility (individually and collectively “Event Management”, as the context requires), shall not be responsible for injury (including death), loss, expense or damage to persons, goods, equipment or decorations, caused by accident, or any other cause, either directly or indirectly, during load in and out preparations or during the Event’s scheduled duration (July 5-6, 2024). This applies to any injury, loss or damage to persons, goods, equipment or decorations which occurs during transportation of goods, and/or other cause.
3. Event Management shall be in no way whatsoever liable to a Vendor, their employees, agents, invitees, guests, affiliates, successors or assigns (together, the “Vendor Agent”) for their participation at BrewHa Festival.
4. Vendor hereby releases, indemnifies and holds harmless, Event Management, for any and all costs, losses, damages, expenses, liability, and legal costs (on a full indemnity basis) incurred by Event Management, or such one or more of them, as a result of the vendor agent’s breach of any of the terms and conditions of this application, any policies imposed by the BrewHa Festival, any conditions of the SOP, and any applicable law.

Alcohol Control & Other Policies

1. Serving is only permitted to attendees wearing an official event wristband.
2. No over-serving of attendees is permitted as you learned in Ontario’s “Smart Serve” certification. All servers must be “Smart Serve” certified. Are you from out of the province? Visit www.smartserve.org for more information. All Beverage Vendors must have the certification numbers of their staff on site during the event.
3. Vendors are not permitted to be under the influence of alcohol any time while serving alcohol to attendees.
4. Only serve alcohol during event hours. No exceptions.
5. All vendors must abide by all local health, safety, alcohol, and fire regulations and all other laws at their cost.
6. Keep your booth/area tidy. Garbage bags will be provided to Vendors. If any garbage accumulates, please clean up.
7. All Vendors must leave their booth at the end of the Festival hours in a clean/tidy manner. Not doing so will result in a possible cleanup fee.
8. Lost, stolen or damaged Festival property will be charged back to the vendor.
9. All vendors must have proper general liability insurance in the amount of five million dollars ($5,000,000) for participation in the 2024 BrewHa Festival and must name “Thunder Bay Chamber of Commerce” and the “City of Thunder Bay” as “additional insured”. Beer Vendor’s policies must reflect the sale/distribution of alcohol.